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APPLY FOR UN INTERNSHIP - PROJECT SUPPORT

Deadline Date: Monday, 31 August 2020


The internship is UNPAID and full-time.


The internship offers an opportunity to participate in the day-to-day tasks related to the realization of key architecture and change initiatives within a large-scale project impacting the workplace and ways of working of UN staff.



The key missions include assisting the project team in the implementation of a Furniture Mock-Up, developing documents for an Activity-Based Workspace solution and related Change Management Activities.


Duties may include, but are not limited to:

Furniture Mock-Up: - Assists the SMP team during the furniture mock-up tours for clients, describes the furniture features and intent to clients and assists SMP Project Manager during the furniture evaluation process; - Assists SMP team in organising meetings with stakeholders, incl. formulating and sending of invites, collecting stakeholder feedback, preparing meeting minutes and performing document management; -Assists in the development of promotional material for the furniture solution; Communication, Outreach, and Change management: - Supports the SMP team in their communication with clients and stakeholders, including providing guidance on information and training materials, making presentations to all staff and coordinating workshops; - Assists the SMP team to develop communication products such as website, posters, promotional videos, motion graphics, newsletters, and social media platforms; -Supports the change management process by helping staff to transition to new ways of working, sensitizes staff on the Activity-Based workspace Solution and provides necessary training; Space reconfiguration: - Assist the SMP team on the coordination, analysis, planning, design and construction of all internal office space reconfiguration, related office moves as well as all space planning for the proposed office space at the UNESCAP complex; - Assist the SMP team to update the interior floor plan layouts; - Assist in drawings of the space reconfiguration; Performs other duties as required.


Competencies




The United Nations Core Competencies include:

Communication: Ability to draft clearly and concisely, good written and oral language skills. •Client Orientation: Considers all those to whom services are provided to be "clients " and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to the client. •Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with a final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings. •Planning & organising: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. •Professionalism: Very good attention to detail; conceptual skills and ability to conduct independent research, identify issues and summarize diverse information; shows pride in work and in achievements; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; good understanding of the UN's mission and organizational set-up. Training/experience in design software such as Adobe creative suite, AutoCAD, Revit, and BIM would be desirable.



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Education


To qualify for an internship with the United Nations New York Headquarters Internship Programme, the following conditions must be met: Applicants must meet one of the following requirements: (a) be enrolled in a graduate school programme (second university degree or equivalent, or higher); or (b) be enrolled in the final academic year of a first university degree programme (minimum Bachelor's level or equivalent); or (c) have graduated with a university degree (as defined In (a) or (b) above) and, if selected, must commence the internship within a one-year period of graduation. •Be computer literate in standard software applications; •Have a demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter; and •Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which includes the willingness to try and understand and be tolerant of differing opinions and views.


Work Experience


Languages


English and French are the working languages of the United Nations Secretariat. Fluency in spoken and written English is required for the internship. Knowledge of an additional official UN language is an asset. Arabic, Chinese, English, French, Russian and Spanish are the official languages of the United Nations Secretariat. Thai language is not essential although it would be considered advantageous.


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