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JAPAN SUMMER INTERNSHIP 2020 IN KASHIWA – UTSIP KASHIWA

Application deadline

February 3 (Monday), 2020 by 17:00 Japan time

June 1 (Mon) to July 10 (Fri), 2020

UTSIP Kashiwa, initiated by the Graduate School of Frontier Sciences in 2013, provides a hands-on research internship program in the departments of Biology, Chemistry, Environmental Studies, Information Technology, International Studies, Materials Sciences, Advanced Energy, Ocean Science, Physics and Sustainability Science Studies.




UTSIP Kashiwa


– provides hands-on research internship opportunities in the fields of natural sciences and social sciences.

– offers lectures from world-leading researchers at GSFS.

– is a six-week summer program for academically motivated undergraduate students.

– provides a scholarship and accommodations.

All participants will be assigned to a laboratory in which he/she is interested to work and will conduct a research project under the guidance of a faculty member or senior graduate students. Participants will also experience Japanese culture and world-leading Japanese technology through weekend events and a field trip.


SCHEDULE

  • First week: Orientation, lectures by leading researchers at GSFS, Japanese classes, half-day excursion, and Welcome Party

  • Remaining weeks: Participants will study under the guidance of their respective laboratories after developing a research proposal, and will gain first-hand experience in the academic research process.

  • Final day: Participants will make a presentation summarizing their research experience and the findings of their research project, followed by Farewell Party


Eligibility


  • Participants must be in their undergraduate program at an overseas college or university throughout the entire duration of UTSIP program, and will not have completed their BA/BS degree.

  • Participants are considering to matriculate graduate-level study at the Graduate School of Frontier Sciences or other graduate schools at The University of Tokyo, or elsewhere in Japan

  • Participants are required to participate in all activities including classes, laboratory work, and special events organized by UTSIP.

Accommodations and Life in Kashiwa

UTSIP Kashiwa participants are to be housed in a university dormitory. Participants must check in the designated accommodation one day before the program starting date, and check out one day after the final day of the program. Each participant will receive housing information about one month before the program starting date.


Please note that some participants may have to move to another accommodation in the midst of the program because the annual accommodation situation makes arranging one location for the entire period difficult year by year.


Financial Aid

UTokyo provides a UTSIP scholarship and accommodation to participants.


UTSIP scholarship amount: JPY 110,000



If you have applied or will apply for a different scholarship, please mention this on the Application page. Some past UTSIP participants received a stipend from the following organizations. Applicants are encouraged to apply a financial aid.


● Friends of UTokyo, Inc. (FUTI)


● MIT-Japan program


● Honda Foundation


● UCLA Terasaki Center for Japanese Studies (from 2018)



Please note that applicants who have applied or are to apply to another scholarship program will still be considered as a UTSIP scholarship candidate. Multiple applications for scholarship programs have no effect in the selection process.


Applicants who would like to participate in UTSIP, regardless of financial aid program you are applying to, must complete the online application by the designated due date. No late applications are accepted even from those who have successfully obtained a scholarship from another organization. The deadline is firm.


No airfare subsidy will be provided. Participants are expected to arrange and purchase their flight to arrive in Japan and check in the assigned accommodation one day before the program starting day and check-out one day after the last official program day.


Visas

If the country of your nationality and Japan have concluded a Visa Exemption Agreement, then you can enter Japan without a visa. Please check this website of 66 countries with which Japan has such an Agreement.

http://www.mofa.go.jp/j_info/visit/visa/short/novisa.html

If the country of your nationality and Japan do NOT have a Visa Exemption Agreement, you require a visa in order to enter Japan. The UTSIP Office will issue the necessary documents that you need to apply for a short-term stay visa.


Insurance

The Graduate School of Frontier Sciences (GSFS) will provide a health insurance program for all participants which is effective throughout the entire duration of a UTSIP program.


Health insurance plan GSFS provides:


Death or Physical Disability benefits 1 million yen

Medical benefits 1 million yen

Liability 100 million yen

(when other parties are injured)

When you receive medical treatment for injuries caused by accidents or diseases developed while attending UTSIP, all medical treatment expenses up to 1 million yen, in principle, shall be paid by the insurance company. Please note there are some cases that are not covered by the program. For example, damage or injury caused by a participant’s own fault.


All participants will be required to submit a certificate of health by the designated date.



Currency conversion as of November 2019


US $ 1 = 110 yen

Euro 1 = 120 yen


How to apply


Step 1: Choose a professor/laboratory to work in from the host laboratory list


Step 2: Apply through the UTSIP online application system



1. List of host laboratories

Please see List of host laboratories. You can apply for up to 3 laboratories.

If you would like to download the list as PDF file, please download it from here.



2. How to apply

  1. Fill in the online application form, “Application” page.https://www.ilo.k.u-tokyo.ac.jp/utsip-apply/ilo/application/form

  2. Applicants will receive an e-mail to verify your e-mail address. Follow the instruction in the e-mail.

  3. Non-receipt of an e-mail from us within six (6) hours after you submit the “Application” page, it means your e-mail address is not effective. You must reapply online. (Auto-reply e-mail is sometimes considered as an unsolicited e-mail, so be sure to check your spam folder.)

  4. Once we verify your e-mail address, we will e-mail you a username, password, and the URL.

  5. You should then access this URL, and upload the required application materials by 5 pm (Japan time) Monday, February 3, 2020.

Our server will become busier as the deadline approaches, so apply early.

Attention!! Your application will not be considered complete until you have successfully uploaded the necessary application materials using your issued username and password.


. Application materials

Please prepare the application materials described below well in advance; upload in PDF or JPEG format.



◆ Cover letter


Answer the following two questions within 500 to 800 words in total:

1. Why did you choose the laboratory that you did, and what do you hope to acquire from the UTSIP experience? Be specific.

2. Describe how qualified you believe you are to conduct for a research project in the laboratory you have chosen. Explain how you believe your experience and skills will enable you to successfully carry out a project.



◆ Curriculum vitae


Form free (paper size A4, 2-3 pages).

If you have participated in projects, please describe these experiences in detail. If you have participated in a research project related to the project you would like to conduct in UTSIP, please include this.


◆ Copy of your transcript


The transcript should cover all the courses of your undergraduate level study up to the most recent completed academic period of study, and must be written in English or Japanese.


◆ Recommendation letter


A recommendation letter should be written by someone who knows your current study well. For example a professor at your current university, a supervisor at your previous research internship.

Download the form of Recommendation letter from【here (MSWord/PDF】. We also accept a free format recommendation letter.

Your supervisor or professor can send a recommendation letter directly to us via e-mail (to: ilo.secretariat@edu.k.u-tokyo.ac.jp) . The e-mail title must be ‘UTSIP 2020 Recommendation letter for NAME OF APPLICANT’. In such cases, applicants are not informed of the content of the letter.


◆ Certificate of Registration


This certificate verifies that you are actually a registered student at your university. There is no specific format for this. Your name, name of your university and faculty, year and month of entry will be checked.

◆ Certificate of English proficiency


TOEFL (iBT, PBT), IELTS, or TOEIC score sheet. The most recent score report should be submitted.

The following applicants are exempted from submitting a TOEFL or IELTS score report:

1. Applicants who are nationals of Australia, Canada, New Zealand, the United Kingdom, or the United States.

2. Applicants who are students at a university in Australia, Canada, New Zealand, the United Kingdom, or the United States.

3. Applicants who are a student at a university where English is the official language.

In case (3), applicants should upload an official document issued by the university attesting to the language of education being English at the time of application.


◆ Copy of your passport


Page with your picture (if you have one).If you do not have a passport, submit an alternative ID with your name, photo and date of birth.

Successful applicants who have not submitted a passport at the time of application must submit the page by late April 2020.

◆ Picture in digital data


Upper body, plain single-colour background, taken within the last three months


4. Application deadline

February 3 (Monday), 2020 by 17:00 Japan time


After the due date, the online application website will become inaccessible. Until the due date, applicants can access the website anytime and change your application materials if necessary.




5. Results

Successful participants will be decided through a comprehensive assessment of all submitted application materials. All participants will receive e-mail notification of the result of assessment as well as the result of participation fee waiver sometime between March 2 and March 5, 2020.


Successful candidates must confirm their firm participation by replying with within seven (7) days after being sent a result notification. If no reply is received within seven days for whatever reason, then we will interpret the lack of a response as declining the UTSIP scholarship and participation in the program and will start contacting the waiting list selected candidates.


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